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Athabasca University

Examinations and Grades

6.1.2 Requesting an Examination

Due to Covid-19, Athabasca University exam locations are closed and only ONLINE exams are being issued. Students must confirm that an invigilation centre is open before booking an exam. Please refer to the Covid Q&A page for any updates and current steps for booking an online exam.

When you are ready to write your examination, you must complete and submit an Examination Request Form. You do not require permission to write an examination; however, we recommend that you discuss your preparedness with your tutor or learning facilitator. You will first need to contact the examination centre or your invigilator and select a date and time to write, and to discuss possible fees. You must submit your Examination Request Form well in advance of your requested write date.

Exam Request Deadlines

When you are ready to request an examination, complete and submit the online Examination Request Form (also available through myAU).

Online – Examination Request Form

If you are not able to complete and submit the online form, a PDF version is also available.

PDF – Examination Request Form

Before you submit the form, it is important that you continue to review the following sections.

6.1.2.1 Oral Exams

If you are registered in a course that has an oral exam, be advised that the exam may be conducted by phone, video conferencing, email, or other methods, and should be arranged between you and your tutor. The evaluation section of the course syllabus will indicate whether the course has an oral quiz or examination, or not.

6.1.2.2 Students with Disabilities

If you are a student with a disability or you are registered for services through Accessibility Services, and you require accommodations for your examinations, please use the Accessibility Services Examination Request Form.

Accessibility Services Examination Request Form

If you are a student with a disability who requires exceptional examination accommodations, you must request your examination at least 30 days before your write date to allow additional time for AU staff to prepare the examination. In rare circumstances these time limits may be extended for specific examinations.

Accessibility Services website

6.1.2.3 Where do I write?

Students can write at an examination centre located in the University’s Athabasca, Edmonton, or Calgary, Alberta, offices. In addition, a Canada-wide Examination Invigilation Network has been established and is comprised of many post-secondary institutions that are AU approved invigilation sites. An invigilator is a person who supervises students while they are writing an exam.

Students who do not have access to an examination centre, may propose an invigilator. Athabasca University students living outside Canada write their examinations at an approved post-secondary institution or Canadian Embassy.

Students writing an online exam may also be able to write through ProctorU which enables students to write an online exam in locations other that those stated above.

All invigilators must be approved by Athabasca University in order to supervise an AU exam.

6.1.2.4 When do I write?

Students are expected to write their exam within their course contract period. Exam requests that are received within our published exam request deadlines, with a write date that is within a student's contract period, will not be assessed any additional fees.

AU has implemented process to accommodate late exam requests. A late exam request is an exam which is requested outside of the published deadlines.

Students cannot write their exam prior to the course contract start date.

All examination requests, with the exception of supplemental examinations, must be received by AU on or before the course contract end date.

After you submit your Examination Request Form, AU aims to have your exam arrive at the examination centre or your invigilator, approximately one week before your requested write date. AU cannot guarantee that your examination will arrive before your requested write date. Timelines are dependent on your geographic location.

Examination Request Form

6.1.2.5 Exam Request Deadlines

If you are requesting to write an exam at an AU location (i.e. AU Athabasca, AU Edmonton, or AU Calgary), you must request your exam 10 days before your requested write date. (Available dates/times at month end are in high demand so more notice may be necessary to ensure your preferred date/time.)

If you are requesting an exam within Canada or the United States at an established AU Approved Invigilation Centre you must request your exam 20 calendar days prior to your requested write date.

If you are outside of Canada and the United States and requesting an exam to be invigilated at an established AU Approved Invigilation Centre, your request must be received 30 calendar days prior to your requested write date.

If you are requesting to write an exam at an invigilator not yet established as an AU Approved Invigilator, your request must be received 60 calendar days prior to your requested write date.

Exam Request and Completion Deadlines
(with an AU approved invigilator)

Exam Type Exam Request Deadline Exam Completion Deadline
Request for an exam for invigilation at an AU location 10 calendar days prior to the exam write date Prior to or on the course contract end date
Request of an exam for invigilation inside Canada and the US 20 calendar days prior to the exam write date Prior to or on the course contract end date
Request of an exam for invigilation outside Canada and the US 30 calendar days prior to the exam write date Prior to or on the course contract end date
Late request for an exam Prior to or on the course contract end date Not later than 30 days after the course contract end date
Supplemental Exam Within 90 calendar days of the initial write date Within 30 calendar days of making the supplemental exam request

New Invigilator Request Deadline
(invigilators not already approved)

60 calendar days prior to the anticipated exam write date.

Examination Centres

Invigilators

6.1.2.6 Late Exam Requests

A request that is received outside of the published deadlines will be processed provided the student makes the request by his or her contract end date (with the exception of supplemental exams) and provided the exam is written not later than 30 days after the course contract end date. This is considered to be a late exam request and a non-refundable fee is assessed for this service. This is not an extension; tutor support will not continue and all other coursework must be submitted prior to your course contract end date. Please allow time for your request to be processed—on-time delivery of the late exam cannot be guaranteed.

See the Exam Request and Completion Deadlines table above for the general guidelines surrounding the assessment of a late exam fee.

6.1.2.7 Examination Security

For exam security reasons, AU reserves the right to delay the shipment of examinations that have a write date scheduled well into the future. Whenever possible, examinations are shipped to an approved invigilator or an approved invigilation centre so that the exams arrive approximately one week before the requested write date.

6.1.2.8 Holiday Closures and Examinations

Examinations are not shipped during the last week in December when the University is closed.

Examination requests that are received prior to the University closure for courses with a course contract end date of December 31 are allowed additional time to write their examinations without being charged the Late Exam Fee. Exams requested prior to the University closure for courses with a contract end date of December 31 must be completed no later than January 15 of the following year.

The Exam Request Deadlines must still be met (i.e. if you are requesting an exam in Canada or the U.S. you must still request 20 days before the write date) or the Late Exam Fee will be assessed.

This additional time does not apply to other course work such as assignments and quizzes, which must be completed on or before the December 31 course contract end date.

Any examination requests received after the university closure, but prior to the course contract end date of December 31 will be processed as a Late Examination Request.

 

Information effective Sept. 1, 2020 to Aug. 31, 2021.

Updated October 28 2020 by laurab

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