Course-Related Regulations

5.4.4 Course Withdrawal – Grouped Study

You may withdraw from a grouped study course before your course contract period expires. In order to meet specific academic record and refund criteria, however, you must adhere to specific timelines described in this section. You cannot withdraw from a grouped study course after your contract end date, once the final exam is deemed to have been written (or if all course work is deemed to have been submitted for marking, for courses that do not have a final exam requirement), or during disciplinary proceedings.

5.4.4.1 Impact of Course Withdrawal on Academic Record

Withdrawal timeframes have an impact on your academic record. If you withdraw:

1. prior to and up to 15 days after the course contract start date: The course will not appear on the transcript.
2. after 15 days and on or before the course contract end date: Your transcript will indicate a “W” (Withdrawal) and credit will not be awarded for the course.
3. after the course contract end date: You cannot withdraw after the course contract end date. If no course work has been completed, a grade of “F” (Failure) will be assigned and recorded on the transcript.

Nursing students: Please consult the Undergraduate Course Withdrawal and Refund Policy – Grouped Study for academic impact of a withdrawal from a nursing clinical and for the process that must be followed.

5.4.4.2 Procedure

All requests to withdraw from a grouped study course must be made by completing and submitting Grouped Study Course Withdrawal Request Form in writing to the Office of the Registrar.

The date you withdraw from your course will be the postmark on the envelope, the date the emailed submission is received, or the University date stamp if the form is hand-delivered or faxed (780.675.6174).

• Grouped Study Course Withdrawal Request Form

5.4.4.3 Refunds

For information on refunds, refer to Section 7.2.2.