Course-Related Regulations

5.4.2 Course Withdrawal – Individualized Study

You may withdraw from an individualized study course at any time within the course contract period. In order to meet specific academic record and refund criteria, you must adhere to the following timelines. You cannot withdraw from a course after your course contract end date, once the final examination is deemed to have been written (or if all course work is deemed to have been submitted for marking, for courses that do not have a final exam requirement), or during disciplinary proceedings.

Withdrawal procedures do not apply to courses being challenged for credit.

5.4.2.1 Impact of Course Withdrawal on Academic Record

Withdrawal timeframes have an impact on your academic record. If you withdraw:

1. prior to and up to 30 days after the course contract start date: The course will not appear on your transcript.
2. after 30 days and on or before the course contract end date: Your transcript will indicate a “W” (Withdrawal) and credit will not be awarded for the course.
3. after the course contract end date: You cannot withdraw after the course contract end date. If no course work has been completed, a grade of “F” (Failure) will be assigned and recorded on the transcript.

Nursing students: Please consult the Undergraduate Course Withdrawal and Refund Policy – Individualized Study for academic impact of a withdrawal from a nursing clinical and for the process that must be followed.

5.4.2.2 Procedure

All withdrawal requests must be submitted online or in writing to the Office of the Registrar and bear the student’s signature.

To formally withdraw from your individualized study course, you must complete and submit a Course Withdrawal Request Form. This form is available in PDF format online, in hard copy at any AU office, or through myAU. If you print the online form, you must submit it by mail, in person, by fax (780.675.6174), or scan and email it to the University. The date of withdrawal will be the postmark on the envelope, the University date stamp, if the notice is hand-delivered or faxed, the date of the online submission, or the date the University receives the email.

• Course Withdrawal Request Form (PDF)
• myAU
• Athabasca University Mailing Address

5.4.2.3 Refunds and Returns

Students are responsible for the cost of returning any learning resources to Athabasca University. For information on refunds and returns, refer to Section 7.2.1.