Appeals on Matters of Institutional Procedure
or Policy
A student/applicant may appeal any decision based upon institutional
procedure or policy, provided that the policy under which the decision
is made does not require a final decision on the part of a University
officer. Appeals to quash or vary the decision are allowed.
6.1
A student/applicant who is dissatisfied with any decision based
upon institutional procedure or policy, provided that the policy
does not require a final decision on the part of a University officer,
must contact the unit supervisor where the initial decision was
made to discuss the decision before an appeal is made. Such contact
must be made within one (1) month of notification of the decision.
6.2
After this procedure has been followed, a student/applicant who
is still dissatisfied with a decision may appeal the decision in
writing to the head of the department, or designate, where the unit
that made the original decision is housed, within two (2) months
of notification of the decision. The written appeal must identify
precisely the decision(s) the student/applicant wishes to be reconsidered.
All supporting documentation or evidence that the student/applicant
wishes to be considered must be submitted at this stage of the appeal.
6.3
The department head (or designate) shall review the case and any
supporting documentation that has been submitted, and may consult
with faculty members, committee members, staff members, program
directors, the student/applicant concerned, or other persons as
he/she considers appropriate. After a thorough investigation of
the circumstances and particulars of the case, the department head
(or designate) shall inform the student/applicant in writing of
the decision, within one (1) month of receiving the appeal. A copy
of the correspondence will be kept in the student's file.
6.4
After this procedure has been followed,
a student/applicant may appeal a decision based on institutional procedure
or policy, provided that the policy does not require a final decision
on the part of a University officer, by submitting a letter of appeal
to the Chair of the Student Academic Appeals Committee within one
(1) month of receiving written notification from the department head
(or designate). The letter of appeal must specify in detail the reasons
for making a further appeal.
6.5
If the above procedures have been followed, the Chair shall present
the student's/applicant's appeal to the Committee for consideration
and decision. The Committee shall review the case, consulting with
staff, faculty, the student/applicant concerned, or other persons
as it considers appropriate. The Chair shall inform the student/applicant
of the Committee's decision within one (1) month of receiving the
appeal. The decision of the Committee shall be final. The Chair
of the Committee shall inform the student/applicant, in writing,
of the decision. A copy of the Chair's correspondence will be kept
in the student's file.
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