6.19. Convocation
2005 Convocation Dates
Degree Students
Timelines are Crucial
Certificate or Diploma Students
Admission Classification for Graduates
Convocation 2005 Schedule of Events!
Athabasca University confers degrees twice a year—in June (usually the ceremonies are held the second Friday and Saturday) and in December. The December graduation is in absentia; there is no ceremony. December graduates, and eligible June graduands, are invited to attend the June Convocation Ceremony. In late April, an invitation package is mailed to all eligible persons. The package contains information regarding hoods, gowns, accommodation, and ceremony times.

2005 Convocation Dates

Thursday, June 9, 2005 - Master of Distance Education; Master of Arts - Integrated Studies; Master of Counselling; Bachelor of Arts; Bachelor of General Studies - Applied Studies; Bachelor of General Studies - Arts and Science; Bachelor of Professional Arts.

Friday, June 10, 2005 - Master of Health Studies; Master of Nursing; Master of Science - Information Systems; Bachelor of Nursing; Bachelor of Science; Bachelor of Science in Computing and Information Systems.

Saturday, June 11, 2005 - Master of Business Administration; Bachelor of Administration; Bachelor of Commerce; Bachelor of Management; Bachelor of Health Administration; Bachelor of Human Resources and Labour Relations.

When preparing to convocate, there are some important procedures that you must follow. First, you must be active in your program of study when you apply to graduate.


Degree Students

Degree students must complete and submit an Application for Graduation Form. This form alerts the Office of the Registrar to review your academic record for the purpose of granting you a degree. Forms are available from the Office of the Registrar, the Learning Centres, and online. Please fax the completed form to 780.675.6174.

Application for Graduation forms must be received by the Office of the Registrar no later than mid-April for the June convocation ceremony, and no later than November 1 for the December graduation in absentia. You may complete your program requirements and submit the Application for Graduation Form at any time during the year. The Office of the Registrar will send you a letter confirming your eligibility to graduate.

Timelines are Crucial

If Athabasca University doesn't receive your application by the deadline dates, you will be ineligible for graduation at the next convocation ceremony. You may have to submit another form and wait until the next convocation before receiving your degree. Application for Graduation forms are valid for one academic year.

When anticipating the award of a degree in either June or December, you must meet the deadlines for final grades. If you are completing courses on Letters of Permission from other post-secondary institutions, make arrangements with those institutions to ensure that official transcripts are sent to the Office of the Registrar. Inform your Athabasca University tutor of your application to graduate and complete all your assignments and exams in a timely manner.

Certificate or Diploma Students

If you are working toward a certificate or diploma from AU, and as the completion of your program approaches, you may submit the Application for Graduation Form to the Office of the Registrar. The Office of the Registrar will begin tracking your progress until your final grades are received.

After you have submitted your Application for Graduation Form and have met your certificate or diploma requirements, you will receive a letter confirming your eligibility to graduate.

Graduates of certificate and diploma programs receive their parchments throughout the year. Graduates are listed in the convocation program for the year following their program completion, but they do not participate in the ceremony.

Admission Classification for Graduates

After you graduate, you will be transferred from your completed degree, certificate or diploma program to a "None, as of this Date" program category provided:

a) you have not applied for enrolment in a second
    Athabasca University degree

b) you are not actively registered in an
    Athabasca University course.


Although Athabasca University confers degrees twice a year, students may complete their program requirements and submit an Application for Graduation Form at any time during the year.

Once students have fulfilled their program requirements they have the option of requesting a transcript. Students must indicate whether they wish the transcript to be issued before or after convocation.

The statement “AU-Pending Credential” will appear on transcripts issued before convocation. The statement indicates that all program requirements have been met and the student is eligible to graduate. The statement “AU Credential Awarded” will appear on transcripts that are issued after convocation.


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 • Information effective Sept. 1, 2004 to Aug. 31, 2005.
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