5. Undergraduate Admission and Transfer Credit Procedures
Protection of Privacy
Athabasca University becomes subject to Alberta's Freedom of Information and Protection of Privacy Act on Sept 1, 1999. The purpose of the Act is to make all public bodies, including universities, more open, more accessible and accountable to the public and at the same time protect the privacy of individuals.
Athabasca University collects and maintains information for the purposes of admissions, registrations, and other activities directly related to you being a member of the Athabasca University community and its education program, and attending a public post-secondary institution of the province of Alberta.
Applicants are advised that the information they provide, and any other information placed into the student record, will be protected and used in compliance with Alberta's Freedom of Information and Protection of Privacy Act.
5.1. General Admission Requirements
Athabasca University’s general admission policy has only one formal entrance requirement-you must be
18 years of age or older.
Persons under 18 years of age may be admitted and enrolled in a program of
study provided they have obtained a high school matriculation diploma. Those under 18 years of age who do not have a high school matriculation diploma may be admitted to the University by petitioning the Registrar for special consideration, provided the application for admission is accompanied by a letter of support from the person’s high school principal or designate.
Past academic performance at other educational institutions does not hinder your admission to the University. Nonetheless, enrolment in some programs of study or registration in some courses may require you to have a specific level of prior academic achievement.
5.1.1. Admission Deadlines
Year-round admission and enrolment to undergraduate programs means there are no application deadlines. However, you are advised to consider postal and processing times when a particular starting time is desired.
See 6.2 Course Start Dates for more information on registration deadlines.
5.1.2. Admission and Evaluation Services
Admissions and Evaluation Services admits you to Athabasca University and enrols you in an undergraduate program of study. Among other duties, the department
- interprets and applies the regulations and requirements for degrees, university certificates, and university diplomas;
- evaluates transfer credit toward undergraduate programs of study;
- authorizes courses, through Letters of Permission, to be taken at other post-secondary institutions;
- provides information about your graduation, your eligibility to convocate, and informs you of your responsibilities as convocation day approaches; and
- makes suggestions regarding the selection of courses before transfer credit is evaluated.
5.2. Foreign National Definition
A foreign national is defined as a person who does not hold Canadian citizenship or who is not a permanent resident in Canada. This definition includes, but is not limited to, persons who are temporarily living in Canada on a student’s authorization and non-Canadians living outside Canada. In cases of a dispute over a person’s status within Canada, Employment and Immigration Canada regulations will be applied (see 8.3 Fee Summary).
5.3. Foreign National/Other Students Admission Requirements
5.3.1. Foreign National
A foreign national may be admitted to Athabasca University and enrolled in individual courses.
A foreign national who is living in or outside Canada may also enrol in a program of study leading to a credential offered by Athabasca University provided he or she satisfies the entrance requirements for that program of study and has the approval of the Registrar.
A foreign national who is living temporarily in Canada may be admitted to Athabasca University and enrolled in a program of study leading to a credential provided he or she satisfies the entrance requirements for that program of study. These individuals must also provide a valid study authorization issued by Employment and Immigration Canada in order to study in a credential or unclassified category.
A foreign national student shall comply with the regulations governing the normal course contract period and shall not be entitled to additional time to compensate for postal or other delays. If additional time beyond the normal course contract period is required, the foreign national student must apply for an extension and pay all related fees (see 6.7 Course Extensions and 5.3.4 Foreign National/Other Students Course Start Dates).
5.3.2. Canadian Citizens and Permanent Residents Living Temporarily in the United States
Canadian citizens and permanent residents who are living temporarily in the United States may be admitted to Athabasca University and enrolled in a program of study leading to a credential provided they have satisfied the entrance requirements for that program of study. Services will be provided equivalent to those provided to residents of Canada.
5.3.3. Canadian Citizens and Permanent Residents Living Temporarily Outside Canada and the United States
Canadian citizens and permanent residents living temporarily outside Canada and the United States may be admitted to Athabasca University and enrolled in a program of study leading to a credential provided they have satisfied the entrance requirements for that program of study. Services will be equivalent to those provided to residents of Canada.
5.3.4. Foreign National/Other Students Course Start Dates
Students living outside North America who register in an Athabasca University home-study course, are assigned a course start date two months later than the regularly assigned home-study course start date (see 6.2.1 for more information on home-study course start dates.) This allows ample time for the shipping of course materials.
5.3.5. Foreign National/Other Students Shipping Expenses
All course packages shipped to students living outside North America will be shipped via airmail at the student’s expense, unless they specify otherwise.
Athabasca University covers the cost of shipping course packages to students living within Canada, the United States, and Mexico, at the parcel post rate. Students wishing to receive their course materials via another delivery method may do so at their own expense. Students may authorize billing to their VISA®, MasterCard®, or AMERICAN EXPRESS® credit card account when the materials are ready to be shipped.
Reasonable attempts will be made to provide library services to students living outside Canada.
5.3.6. Foreign National/Other Students: Student Services
Athabasca University’s toll-free telephone system is available only to those students living in Canada or the United States. Students living outside these areas are responsible for assuming the costs for all telephone contact with the University and the course tutor. Students registering in courses that have oral quizzes must contact the tutor at the student’s expense, unless the student arranges an alternative evaluation process with the course professor before registering.
Refer to 8.3 Fee Summary.
5.4. Undergraduate Application Procedures
5.4.1. New Students
If you are a new student you must complete a General Application Form (GAF) (submitted with a one-time non-refundable application fee). If you would also like to register in a course, see Section 6. Forms are available from the Office of the Registrar, the learning centres, and some cooperating institutions and agencies (see Section 13 - Collaborative Programs and Institutions) and are also available in the back of the Calendar.
Those students enrolled in a credential (certificate, diploma or degree program) who have attended other recognized post-secondary educational institutions, please refer to 5.6.1 Transfer Credit Procedure.
5.4.2. Returning Students
If you are an active or returning student (see 5.5.4 Active and Returning Students ) wishing to change your program of study, you are required to submit a new GAF to request the change and to update the demographic information the University has on file. The application fee is not required a second time, however, the change of credential fee is required. The change of credential fee will not apply to those students in the “unclassified” status changing to a “credential” program status (see 5.5.2 Classification of Students).
5.5. Enrolment Information
5.5.1. New Students
All students admitted to Athabasca University are required to choose an admission classification or program of study (see Section 4 - Undergraduate Programs of Study).
5.5.2. Classification of Students
Athabasca University has three main classifications of students: Unclassified, Credential, and Graduate.
Unclassified Students include non-program students, visiting students, and transfer students (students taking courses for admission purposes to another institution).
Unclassified students register in one or more Athabasca University courses for credit, but are not enrolled in a credential program at Athabasca University.
Credential Students are those enrolled in any of the undergraduate programs including degrees, diplomas, and certificates offered by Athabasca University.
Students may not enrol in a degree, university diploma, or university certificate program at Athabasca University while enrolled in a credential program at another post-secondary institution. Students may enrol in only one credential program at a time.
Graduate Students are enrolled in any one of the graduate programs offered by Athabasca University.
5.5.3. Transfer of Credit Among Alberta Institutions
Athabasca University does not evaluate previous post-secondary education and does not award transfer credit for students enrolled in the unclassified category. Should you transfer from the unclassified category to an Athabasca University degree, university certificate, or university diploma program you may transfer credits earned while in the unclassified category provided the courses meet the requirements of the program (including any restrictions on the age of a course if applicable).
Generally, Athabasca University courses are transferable to other Canadian degree-granting institutions. The faculties of the receiving institutions assign course credit and determine the extent to which Athabasca University courses can be applied to particular programs of study. If you wish to transfer courses to other post-secondary institutions you should consult faculty advisors at the receiving institution before registering in Athabasca University courses.
If you are in a program at another post-secondary institution and wish to take Athabasca University courses, you should obtain a Letter of Permission from your home institution before taking Athabasca University courses. The Letter of Permission guarantees you the home institution will accept the Athabasca University course.
Transfer arrangements from public colleges in Alberta to Alberta degree-granting institutions are outlined in the Alberta Transfer Guide, which can be viewed at the Office of the Registrar, or at the learning centres, at most colleges and universities in Alberta, and online (see following).
Alberta Council on Admissions and Transfer
For more information contact:
108 Street Building
#430, 9942 - 108 Street
Edmonton, AB T5K 2J5
Phone: (780) 422-9021
Fax: (780) 427-0423
In addition to outlining specific, unidirectional transfer credit agreements between the Alberta non-degree granting post-secondary institutions and Athabasca University, the Alberta Transfer Guide also outlines transfer credit agreements between the universities of Alberta, Calgary, and Lethbridge and Athabasca University.
Please note that additional courses are being added on a regular basis. If the course you are interested in taking is not listed, please contact the Office of the Registrar at the institution where you wish to take the course to receive an update.
5.5.4. Active and Returning Students
An active student is a student who is currently registered in an Athabasca University course or who has completed an Athabasca University course within the last twelve months. The twelve-month period is based on the most recent course contract date, course completion date, or the date of withdrawal from an Athabasca University course. Students who complete courses on a Letter of Permission from Athabasca University also retain their active status.
An inactive student is a student who has not registered in an Athabasca University course within twelve months of the completion date, the contract date, or the date of withdrawal from his or her last course. Students who complete courses at other institutions without first obtaining a Letter of Permission from Athabasca University may become inactive and forfeit their enrolment status.
- Changes in programs
Active students wanting to change their undergraduate credential program of enrolment, for
example, from a university certificate, university diploma, or university degree program to another university certificate, university diploma, or university degree program, must complete a new General Application Form and submit the required Change of Credential Fee.
Active students wanting to change from the unclassified status to an undergraduate credential program of enrolment, will not have to pay the Change of Credential Fee. However, there may be an evaluation fee involved if the student has previous post-secondary education he or she wants assessed for possible transfer credit. Refer to 5.6.1. Transfer Credit Procedure.
Regulations that the student must fulfil are those in effect at the time of the change of credential (the new program of study). Course work completed previously, including transfer credit, will be reassessed and applied to the student’s program in accordance with the applicable regulations.
Active students may return to a previous program of study or version of a program only if the previous program or version is still currently offered. Therefore, if students are currently enrolled in a program of study that is no longer offered or has changed substantially, they should carefully consider their options before requesting enrolment in a new program. Staff in the learning centres can assist students in determining the results of a request for a change in enrolment.
If you have not registered in a course within twelve months of the completion date, the contract date, or date of withdrawal of your last course you are considered to be an inactive student, are withdrawn from your program of study, and you must re-enrol to continue taking courses. To re-enrol complete a General Application Form and enclose the Change of Credential Fee.
When re-enrolling in a credential program, you must fulfil the regulations in effect at the time of re-enrolment.
Upon re-enrolment, course work previously completed, including transfer credit, is reassessed and applied to your program using the regulations and transfer credit policies in effect at the time of re-enrolment.
5.5.5. Residency Requirements:
Definition and Requirements
Residency is defined as the minimum number of Athabasca University credits that must be completed to fulfil a program’s requirements. In some cases, residency requires that specific courses be completed with Athabasca University.
Requirements: See attached table
5.5.6. Previous Academic Performance
While past academic performance at other post-secondary institutions does not prevent your admission to Athabasca University, it is considered when enrolling in some programs (e.g., Bachelor of Nursing, Bachelor of Commerce). Please see the individual program requirements for further information.
Students who have been suspended or dismissed from another post-secondary institution for reasons of academic misconduct may be refused admission and/or enrolment until the period of suspension or dismissal has elapsed. A decision by Athabasca University not to admit or enrol a student, based on reasons of academic misconduct, may be appealed in writing by following the process outlined in Section 12 - Student Code of Conduct and Right to Appeal.
5.6. Transfer Credit to Athabasca University
Alberta Advanced Education and Career Development has mandated Athabasca University to act as a credit coordinating body. In general, credit courses completed at other accredited degree-granting institutions will be considered for transfer credit to an Athabasca University program on a course-by-course basis.
University transfer courses taken at a college will generally be considered for transfer credit as though they were university courses. All credit transferred to a credential program must be university or university transfer credits. College courses, other than university transfer courses, will be considered for credit only on a limited basis. Official transcripts must be provided and detailed course descriptions may also be required. Transfer credit is not awarded to students enrolled in the unclassified category.
A maximum of 6 credits at the preparatory (100) level may be considered for transfer toward a first degree in the following programs: Bachelor of Arts, Bachelor of General Studies, and Bachelor of Science.
Transfer credit is not granted for individual field placement, professional seminars, work experience, life experience, or elementary skills at this time. The Centre for Learning Accreditation will, however, assist students in determining which learning experiences may be evaluated for credit towards a credential program.
Courses completed with the minimum passing grade (as defined by the institution where the course was taken) will be considered for transfer credit.
5.6.1. Transfer Credit Procedure
To transfer credit from other institutions, you must follow one of the following two procedures before an official assessment of your education can be completed.
- Complete and submit the General Application Form (indicating the unclassified status or select a credential program status) and the non-refundable application fee to the Office of the Registrar.
Upon successful completion of a minimum of 6 Athabasca University credits:
- Contact Admissions and Evaluations Services Unit to confirm that you have completed 6 Athabasca University credits and you wish to continue in your studies.
If you were previously in unclassified status and you wish to continue studies in a credential program status:
- Select an Athabasca University undergraduate degree, university diploma, or university certificate program and submit a new General Application Form (no additional application fee is involved as previously admitted unclassified students are not required to resubmit the application fee) indicating the program selection and include the non-refundable Evaluation Fee (see 8.3.1 Academic Related Fees, fee #7) to the Office of the Registrar
- Arrange to have official transcripts of previous education sent directly from each institution formerly attended to Admissions and Evaluations Services Unit, Office of the Registrar. Athabasca University will evaluate all post-secondary course work completed within Canada and the United States. In some cases, additional supporting documentation (e.g., course outlines) may also be required in order for the evaluation to commence. Course outlines may be submitted directly by the student or by the incoming institution.
- Complete and submit the General Application Form and the non-refundable application fee to the Office of the Registrar (indicating the program you have selected: Athabasca University undergraduate degree, university diploma, or university certificate program).
- Enclose the non-refundable Evaluation Fee (see 8.3.1 Academic-Related Fees, fee #7).
Those students who have attended other recognized post-secondary education institutions within Canada and the United States and who wish to have their evaluation processed within six weeks receipt of all required documentation must submit this one-time non-refundable fee to have external courses evaluated for possible transfer credit.
Please note, that if you successfully complete 6 Athabasca University credits (equivalent of two courses), you will be eligible for a reduction in fees toward your third Athabasca University course registration.
Note: Those students applying to an Athabasca University program who require an evaluation of their foreign post-secondary course work (outside of Canada and the United States) will be forwarded an information and application package from the Office of the Registrar. Students are to return the application to:International Qualifications Assessment Service (IQAS)
4th Floor, Sterling Place
Edmonton AB T5K 2V1
Effective September 1, 1998, all students presenting foreign credentials for possible transfer credit to Athabasca University programs must make application to IQAS for a “Description of Post-Secondary Course Work.”
Those students who elect not to go through the IQAS process forfeit the possibility of any transfer credit for their foreign course work towards an Athabasca University program (call IQAS for more information at (780) 427-2655 (in Edmonton); or 310-0000 and ask for 427-2655 toll-free when calling from Alberta, but outside of Edmonton; or (800) 999-3965 toll-free when calling from the province of Saskatchewan. Individuals outside of Alberta or Saskatchewan may call directly (780) 427-2655).
5.6.2. Transcript Information
Students who enrol in a credential program must arrange to have official transcripts of previous post-secondary education sent to Admission and Evaluation Services from each institution attended. Official transcripts are defined as those transcripts sent directly from the issuing institution to Athabasca University.
Documentation that is submitted via fax transmission is not considered official and cannot be used for evaluation purposes or for the awarding of transfer credit.
Documents received in support of an application for admission become the property of the University. If you wish to have irreplaceable documents returned, this will be done by registered mail to the most recent address on file. The University does not assume responsibility for lost documents.
5.6.3. Transfer Credit Assessments Take Time
Assessment of previous post-secondary education for possible transfer credit cannot begin until all transcripts, supporting documents, and fees have been received. Once all documents and fees are received, it normally takes up to six weeks to complete the assessment. In some instances, additional information may be required to complete the assessment (e.g., detailed course outlines. See 5.6.5 Course and Program Descriptions).
When the assessment is completed, a Student Profile will be sent to you showing what transfer credit has been awarded and how it has been applied to your program of study.
5.6.4. Transfer Credit Time Limits
Usually courses are considered for transfer credit regardless of when they were completed. However, Athabasca University will not award transfer credit for nursing courses, some administrative studies courses (e.g., law, senior-level accounting, management science, marketing, or finance courses), information systems courses, or some science courses taken more than ten years ago.
Athabasca University will not grant credit for computer science courses taken more than five years ago (in the B.Sc. C.I.S. and the B.Sc. C.I.S. [PD]) or for nursing courses (beyond the R.N. diploma) taken more than ten years ago (in the B.N. [Post R.N.]).
If you are transferring credit completed within a Canadian Information Processing Society (CIPS) accredited diploma you may not be eligible for a block transfer of credit if the diploma is more than five years old.
If you completed a science-related diploma program from a college or technical institute and you enrol in the Bachelor of Science program, you may not be eligible for ‘‘block credit’’ if the diploma was completed more than five years ago.
Admission and Evaluation Services can assist you in determining if courses you completed through Athabasca University are still acceptable in a new program of your choice.
5.6.5. Course and Program Descriptions
In addition to official transcripts, you may be required to have the sending institution provide supporting documentation; e.g., course and program descriptions. Failure to provide this information when requested will impede the assessment process.
5.6.6. Incomplete Documentation Consequences
Incomplete documentation or failure to submit the evaluation fee will result in you being withdrawn from your program and placed in the unclassified category. To be reinstated, simply provide complete documentation or fee as required.
5.6.7. Course Registration Before Assessment Completion
Completion of an assessment of previous education need not delay your course registration, however, the University cannot officially approve any courses as being applicable to your program until the assessment is complete. If such registrations duplicate course work already completed, credit will be granted only once. If you register in a course and are subsequently given transfer credit for it, you will be required to pay the withdrawal processing fee.
Course selection assistance may be obtained from a student advisor (see Services in Calendar preface)
5.6.8. Notification of Assessment: Student Profile
A Student Profile outlining the transfer credit awarded is sent to you after the evaluation is completed, from Admission and Evaluation Services, Office of the Registrar.
Upon receipt of the Student Profile, please examine it closely, the transfer credit awarded and how it has been applied to your program of study. If students have any questions about the transfer credit, they should contact the Supervisor of Admission and Evaluation Services as soon as possible. Please see Section 12 - Student Code of Conduct and Right to Appeal for information on the timelines and process of appealing transfer credit decisions.
5.6.9. Letter of Permission from Athabasca University
A Letter of Permission ensures that courses successfully completed at another institution can be transferred to your program at Athabasca University.
Students who complete courses without having first obtained a Letter of Permission will not automatically receive credit for the course.
Before taking courses from other post-secondary institutions for credit towards an Athabasca University program, you must:
- be enrolled in an Athabasca University credential program,
- successfully complete 3 credits with Athabasca University, or
- have completed a minimum of 30 credits through transfer credit and/or Athabasca University course work,
and you must
- request from Admission and Evaluation Services a Letter of Permission in advance of registration in the course. The Letter of Permission fee must accompany each request.
To allow time to process, approve, and mail the Letter of Permission to the appropriate institution, all requests must be submitted no later than one month before registration deadlines at the receiving institution. Without this lead time a Letter of Permission may not be processed in time for registration.
You may request a Letter of Permission for a maximum of eight 3-credit courses (or equivalent) per session. The Letter of Permission is valid for one year from the session start date.
5.6.10. Appeals Process for Transfer Credit: Evaluations and Assessments
You may appeal any decision with respect to the awarding of transfer credit for previous education. Appeals to change the designation of certain credits, to obtain more credit, or to reduce the credit granted are allowed (see Section 12 - Student Code of Conduct and Right to Appeal).
5.7. Graduation and Convocation Advice
It is your responsibility to apply to graduate if you expect to complete your program and convocate with your degree. Application for Graduation forms are available from the Office of the Registrar or the learning centres. You must be active in your program of study at the time you apply to graduate. (Inactive students must re-enrol in a credential program before making an application to graduate.)
Athabasca University holds one convocation ceremony a year, the second Saturday in June. The University also established a graduation in absentia on the first Saturday in December.
Students who meet their degree requirements and apply to graduate in the June convocation ceremony, will have their degree conferred at the ceremony. Students who meet their degree requirements and apply to graduate in absentia for the December graduation, will receive their parchments via mail. These graduates will also receive an invitation to participate in the convocation ceremony the following June. In this way, December graduands have the opportunity to meet their fellow graduands and celebrate their achievement together.
Note: The Application for Graduation Form must be received by the Office of the Registrar no later than mid-April for the June convocation ceremony, and no later than November 1 for a December in absentia graduation. If an Application for Graduation Form is not received by these deadline dates, you will not be eligible to graduate at the forthcoming ceremony. You will have to submit the form and wait until the next ceremony before receiving your degree.
5.7.1. Degree Requirements
Students anticipating the award of their degree in June must start their final credential requirements (including credit courses, courses on Letters of Permission, challenge examinations, and/or non-credit requirements, e.g., the Alberta Universities Writing Competence Test) no later than March 1. All final grades must be received by the Office of the Registrar on or before the end of the first week in May. Students completing their final requirements through Athabasca University should write final examinations and submit all assignments no later than the second week in April to allow time for mailing and marking.
Those students anticipating the award of their degrees in December should begin their final credential requirements (as noted above) no later than September 1. All final grades must be received by the Office of the Registrar by the second week in November. Students completing their final requirements through Athabasca University should write their final examinations and submit all assignments no later than the second week in October to allow time for mailing and marking.
Note: When anticipating the award of a degree either in June or December, students must make arrangements with other post-secondary institutions to ensure that final grades are sent to the Office of the Registrar (if completing courses on a Letter of Permission).
5.7.2. Notation of Degree on Official Transcripts
Although Athabasca University confers degrees twice a year, you may complete your program requirements and submit an Application for Graduation Form at any time during the year. Once you have fulfilled all of your program requirements, an official notation can be added to any transcript issued (prior to convocation) indicating that all credential requirements have been met and you are eligible to receive the degree. Therefore, if you need proof of your eligibility for graduation, request an official transcript and indicate on your request that the ‘‘eligible to graduate’’ statement be included on your transcript. (Individual letters certifying that a student is eligible to graduate are not available.)
5.7.3. University Certificate or University Diploma Graduates Information
Students eligible to receive a university certificate or university diploma from Athabasca University will be awarded their credential as soon as possible after they complete all requirements and submit an Application for Graduation Form.
An Application for Graduation Form may be submitted at any time to the Office of the Registrar. Upon receipt of the Application for Graduation Form, the Office of the Registrar automatically follows your progress until the required final grades are received. Upon receipt of the final grade, the Office of the Registrar will confirm in writing that you are entitled to receive the university certificate or university diploma. Graduands will be approved by Athabasca University Academic Council at its next regular meeting. You may expect to receive your credential by mail within two months of completing your program requirements.
Your name, as recorded in the official student record, is used on the parchment. Graduates of university certificate or university diploma programs are listed in the convocation program, but do not participate in the ceremonies.
5.8. Parchment Replacement Policy
Athabasca University may, upon completion of the appropriate form and payment of the required fee, reissue parchments that are lost or stolen, parchments that have been damaged, parchments to reflect a
change of name, and/or parchments for professional display purposes.
5.8.1. Requirements for Reissuing Parchment
- Students wishing to replace a parchment that has been lost, stolen, or damaged, or who wish a second parchment for display purposes, shall be required to sign and date the following declaration:
I hereby declare that in requesting this duplicate and/or reissued parchment that neither the original nor duplicate/reissued parchment shall be used for fraudulent purposes, for forgery purposes, or to misrepresent the qualifications, training, and education of either myself or another person. I understand that if I violate this declaration, I shall be subject to disciplinary measures under the Academic Conduct Policy and that this matter will be referred to the proper legal authorities for possible criminal prosecution. I make this declaration freely and solemnly as if it were made under oath.
Any breach of the above declaration shall be treated as academic misconduct and shall be referred to the proper legal authorities for possible criminal prosecution.
- When a parchment is reissued as a result of a change of name, the name on the parchment must correspond with the legal, current name of the student as recorded in the official academic record. Therefore, students must request in writing that their name, as recorded in the academic record, be changed.
- Students may have in their possession any number of parchments and shall not be required to surrender the original parchment nor be required to submit a statutory declaration stating the current status of the original parchment.
5.8.2. Details of Reissued Parchment
Parchments shall be reissued in the format and style of those parchments being used at the time of replacement - not necessarily in the format and style of the original parchment.
- The reissued parchment shall not necessarily bear the signatures of the University officers.
In some instances the names of the original signing officers shall be typeset in the appropriate spaces with the exception of the Registrar. The Registrar shall sign all parchments that are reissued.
- The reissued parchment shall bear the following wording in small print: ‘‘(date of reissue): Issued as replacement (or duplicate) of original parchment.’’
- The appropriate fee must be paid when the parchment is requested.