Registration

Details of the course registration process, academic schedule, course withdrawal, and fee payments for both program and non-program students are provided through links from the GCAP website. It is the student's responsibility to register by the course registration deadline and ensure that all pre-requisite requirements are fulfilled. If a student registers in a course that is not part of his/her approved program plan, the registration will be cancelled and the tuition fee, less the withdrawal processing fee, will be refunded.

Advanced Standing

Master of Counselling

Some students may have completed work at other post-secondary institutions that is applicable to the MC program. Only courses taken within the past six years from the date of application to the program will be considered for advance credit. Students may apply for advance credit for up to 12 credits of graduate study from other universities into the MC program. A maximum of three credits can be applied to the area of specialization. The remaining courses must be applied to the core program courses. Students must demonstrate that previous course work is equivalent to core GCAP courses or appropriate for option or specialization course credit.

Post-Baccalaureate Diploma in Counselling

Some students may have completed work at other post-secondary institutions that is applicable to the PBDC program. Only courses taken within the past six years from the date of application to the program will be considered for advance credit. Students may apply for advance credit for up to six credits of graduate study from other universities into the PGC program. Students must demonstrate that previous course work is equivalent to core GCAP courses or appropriate for option or specialization course credit.

Post-Baccalaureate Certificate in Counselling

Some students may have completed work at other post-secondary institutions that is applicable to the PMCC program. Only courses taken within the past six years from the date of application to the program will be considered for advance credit. Students may apply for advance credit for up to three credits of graduate study from other universities into the PMCC program. Students must demonstrate that previous course work is equivalent to courses normally included in the PMCC program.

Only graduate level courses that were successfully completed with a final grade of B- (70 per cent) or higher, will be considered for advanced credit. However, students who receive a grade of B- in courses may be removed from the program with no option for re-admission to GCAP graduate programs. See Program Status section.

Upon application to the program, students must complete and submit an application for advance credit and supporting documentation. Only students admitted to the program will have their advance credit request reviewed. Students will not be awarded advanced standing for courses used previously towards the granting of another credential.

Before a course taken at another institution can be reviewed, students must pay the Transfer Credit Evaluation Fee for each request.

Transfer Credit

Master of Counselling

Students may apply for transfer credit throughout the program for up to 12 credits of graduate study from other universities into the MC program. A maximum of three credits can be applied to the area of specialization. The remaining courses must be applied to the core program courses. Transfer credit maximums are inclusive of any advance credit awarded at the time of admission. Only graduate level course that were successfully completed with a final grade of B- (70 per cent) or higher, will be considered for transfer credit. However, students who receive a grade of B- in two courses may be removed from the program with no option for re-admission to GCAP graduate programs. See Program Status section.

Post-Baccalaureate Diploma in Counselling

Students may apply for transfer credit throughout the program for up to six credits of graduate study from other universities into the PGC program. Transfer credit maximums are inclusive of any advance credit awarded at the time of admission.

Post-Baccalaureate Certificate in Counselling

Students may apply for transfer credit throughout the program for up to three credits of graduate study from other universities into the PMCC program. Transfer credit maximums are inclusive of any advance credit awarded at the time of admission.

Students must identify appropriate courses at other institutions, complete a Transfer Credit Assessment Form, and demonstrate that previous coursework is equivalent to core GCAP courses or appropriate for option or specialization course credit. The transfer credit assessment process may take up to one month to complete, so students must allow sufficient time to process the request and arrange to register in the course. Student must pay the Transfer Credit Evaluation Fee for each request to take a course at another institution. Students are responsible for any additional costs incurred at the host institution.

Course Withdrawal

Students may withdraw from a course up until one month before the end of the session (refer to the GCAP website for the current Academic Schedule). Students who withdraw from a course anytime after their course registration is finalized and up until one month after the course start date, will have the record of registration deleted from their official transcript and will be refunded the course tuition less the Course Withdrawal Processing Fee. Course materials should not be returned, as there will be no additional refund. Students who withdraw from a course after the first month of the course start date and before the last month of the course will have their official record and transcript indicate that they withdrew without credit, and without prejudice or academic penalty (W). Students who withdraw within the final month of a course will have their official record and transcript indicate withdrawal failure (WF). No fees will be refunded for students withdrawing after the first month of a course.

Program Delivery

The program is offered during three semesters each year. Students participate in paced learning activities that require completion of course work on a fixed schedule. All course work should be completed during the semester periods. Extensions to these timelines may be granted, if circumstances warrant.

Course Extensions

In exceptional circumstances, and where the course instructor concurs, students may be assigned a grade of "Incomplete" (INC). This allows students to take one additional month to complete and submit the course work. In order for students to extend their course work, they must submit the course extension fee and receive written permission from the Graduate Program Administrator. One month after the original course completion date, a final grade will be assigned to the course based on the assignments completed before that date. If no assignments have been submitted, a final grade of F will be assigned.

Grading System

Each assignment and participation component that is to be counted towards the final grade for a course shall use the following Alpha/4.0 grading scale.

INC Incomplete status
W Withdrawn in good standing